Employee Manual – Getting Started
Welcome!
Phone numbers
Your phone number is set up through Google Voice and connected to your CIE email account. With this number you can call and receive text messages as well. In the settings, you may adjust to have the texts and voice messages also be sent to your email. This is highly recommended.
Setting up Google Voice
Please refer to the following for your phone number and contact information for others: CIE Staff Directory
Instructions on how to access your Google Voice Below.
Using a computer for Google Voice
Sign in to Google Voice with your computer: You can also make phone calls directly from your computer without having to use a phone app.
Using your Phone for Google Voice
Download the Google Voice App: From Google Play
Follow instructions for setup. It will give you the choice to have it also send calls directly to your phone (useful if you will be in areas where internet is not dependable).
Additional guides for using your phone:
Setting up your voicemail greeting
Receive calls using Google Voice on Android
Receive calls on Iphone & IPad
Receive calls on your computer
Email is set up via Google Workspace. Make sure to accept invitation via email invite. After set up, visit gmail.com to sign in.
Email Signature
Set up your signature using the template below and edit with your information. Note the following when editing:
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Font within the Google signature settings: Tahoma
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Use bold for the first two lines
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If your role is within a region, use one of the following next to your title. If you are not set to a specific region, simply have your position title.:
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North Peninsula
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North Cascades
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Palouse
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Link “Schedule a meeting” to your booking page (Calendly)
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Download the image files to use for the signature. You will need to upload them when entering them in your signature:
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Facebook image – once uploaded, link it to the CIE Facebook page: https://www.facebook.com/centerforinclusiveentrepreneurship
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Instagram image – once uploaded, link it to CIE Instagram page: https://www.instagram.com/cie_nw/
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LinkedIn image – link this to your own LinkedIn webpage if you have one.
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Please make sure to leave the full tagline that indicates all counties served by CIE complete. Do not edit down to the counties within your region only. It is important for people to know all counties served by our organization and your title with the region next to it will help indicate who you serve specifically.
Email Template
First and Last Name (Pronouns)
Position Title, Region if applicable | Center for Inclusive Entrepreneurship
(#-#) #.#.-.### (call/text) | cie-nw.org | How to get started
Schedule a meeting
*Facebook, Instagram, Linkedin icons*
Serving Clallam, Jefferson, Island, Skagit, North Snohomish Counties
Email Signature Example
Zoom for online Meetings
Installing Zoom
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Download Zoom: https://zoom.us/download
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Add Zoom chrome extension – this allows Zoom to be added to your calendar events on Google Calendar
Using Zoom Part 1: CIE Events
CIE Guide for Zoom Settings – provides a detailed description of settings for your Zoom account to ensure each meeting is set up to better engage your attendees.
Using Zoom Part 2: Facilitating online events and courses
PowerPoint on Facilitating online events and courses
Scheduling Meetings using Calendly
Learn more about Calendly:
Watch our Getting Started: Team Scheduling video to get up to speed with the basics, learn more about team features and become an expert using our best practices.
Can’t wait to get started? Here are some helpful setup guides from our Knowledge Base:
Share event types with your users
Auto-assign meetings to your team members
Gusto
Payroll for Salary Employees
You do not need to enter any time in Gusto. Your pay is automatically calculated based on your annual salary.
Payroll for Hourly Employees
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Employees track hours
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During the pay period, employees can track their time by entering their hours or clocking in.
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Managers review hours
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Your assigned manager will review and approve your hours.
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Admin runs payroll
Before running payroll, Admins can review employees’ hours and run payroll when they’re ready.
For hourly only: Instructions on how to enter your time
Track your time worked in Gusto
Timeline for Submission and Review of Hours for Hourly Staff
Employee submit hours by 5:00 p.m. on:
Manager review and approve hours by 9:00 a.m.:
Feb 15, 20222
Feb 16, 20222
Feb 28, 2022
March 1, 2022
March 15, 2022
March 16, 2022
March 31, 2022
Apr 1, 2022
Apr 15, 2022
Apr 18, 2022
Apr 29, 2022
May 2, 2022
May 13, 2022
May 16, 2022
May 31, 2022
June 1, 2022
Reimbursements
Health Reimbursement Account (HRA)
HRA reimbursements will be paid out through Gusto but they are managed via Peoplekeep. Check your personal email account for an email from peoplekeep.com and make sure you are signed up. Read through information on how HRA works. https://www.peoplekeep.com/
Pre-approved expenses
If you incur expenses that were pre-approved, you may submit reimbursement requests via Gusto. More updates on this forthcoming.
